THE LANDINGS RACQUET CLUB

MINUTES OF BOARD OF DIRECTORS MEETING

AUGUST 16, 2005

 

CALL TO ORDER

The meeting was called to order by President Jack Jost at 2:00 p.m. in the Lakeside Club, at the Landings Racquet Club, Sarasota, Florida.

 

DETERMINATION OF A QUORUM

Present were Jere Berkey, Bob Fernander, Gordon Garrett, Judy Greene, Jack Jost  and Ralph Ricapito constituting a quorum.  Absent was Marilyn Newman .    Also present were Kevin Richards, LRC Manager and Shirley Jones of Progressive Community Management, Inc. (PCM).

 

CONFIRMATION OF PROPER MEETING NOTICE

The notice for the meeting was posted in accordance with Bylaws of the Association and requirements of Florida Statutes.

 

APPROVAL OF MINUTES

A motion was made by Ralph Ricapito and seconded by Gordon Garrett to accept the minutes of the July 19, 2005 meeting of the Board of Directors.

Each director present voted in favor of the motion.  Motion passed.

 

TREASURERíS REPORT Ė Jere Berkey

Overall, we are $25,601 to the good through the first seven months.  Expenses are under budget by about $11,352.  Some items of expense will level themselves out over the next few months.  The summer memberships, initiation fees and interest are the line items creating the excess of revenue over the budgeted amount.

The proshop is over budget in expenses due to purchasing supplies and varies from month to month.  On the balance sheet there are two CDís, one in the amount of $100,000 will come due in September.  This was planned and programmed to meet the expenses for the remainder of the year.  The yield on these CDís has come in much higher than anticipated.

 

MANAGERS REPORT Ė Kevin Richards

          (Copy of Report attached to these minutes filed in the Association's corporate minuteís book as Exhibit A.) 

         The fencing will not be completed until the first week of September which is about a week later than anticipated.  Kevin will check on the uncompleted short fence work from last year.

         Work is being done at this time in the fitness center restroom renovation.  The decision regarding tile in the ladies room will be made by Bob Fernander, Sylvie LeGuen and Kevin Richards.  The mirror will be replaced and the walls will be left as yellow painted sheetrock. 

         The elliptical machine will be ordered upon Kevinís return from vacation and will be delivered sometime in the middle of September.

         The first contractor for sealing and striping the lot will not be paid as the company did not complete the job.  The electricians should be back this afternoon to attempt to find the problem with the parking lot lights.

         The compressor for the heater for the spa went bad.  A new compressor was installed on Monday and found to be defective.  A second compressor and different installation crew will be here Thursday to complete the installation.  The spa should be up and running Friday.  All work was completed under warranty.

COMMITTEE REPORTS

Tennis:  (Lou Furlong)

          (Copy of Report attached to these minutes filed in the Association's corporate minutes book as Exhibit B) 

 

A motion was made by Ralph Ricapito and seconded by Gere Berkey to approve the Cardio Tennis Program including the purchase of 10 heart monitors at a cost of $600.00.

Each director present voted in favor of the motion.  Motion passed.

 

A motion was made by Judy Greene and seconded by Ralph Ricapito to approve hosting the American Cancer Society Ė Lessons for Life charity event to be held on November 13, 2005.

Each director present voted in favor of the motion.  Motion passed.

 

A motion was made by Bob Fernandez and seconded by Gordon Garrett to approve hosting the USPTA Pro Circuit Playoff to be held on January 14, 2006.

Each director present voted in favor of the motion.  Motion passed.

 

Father/Son Tournament

          (Copy of Report attached to these minutes filed in the Association's corporate minutes book as Exhibit C) 

Additional information was requested so that a contract can be developed between the Club, Robbie and Kevin and will be conducted outside of the meeting.

 

Pool and Spa: 

Resealing the pool deck should be done immediately after the pressure washing has been completed.  Since pressure washing is planned on an annual basis, including re-sealing the deck in the 2006 budget is appropriate.

 

Social Committee:  Judy Greene

The Jazz by the pool will be advertised right after Labor Day.

 

The movie screen has been ordered and will be delivered but the staff will need to install it.  Jack Jost looked into purchasing a projector to be used by the Club.  The cost is around $1,000 for a DVD projector.  Consideration will be given to renting a system to see how the proposed Kidís Movie day is received, and then the decision to purchase the equipment can be further evaluated.

 

Landscaping:

A motion was made by Gordon Garrett and seconded by Gere Berke to allow Kevin Richards to get the contract for the lake water irrigation system with the understanding that Kevin has cleared the system with all the appropriate county officials. Each director present voted in favor of the motion.  Motion passed.

 

Bids were requested from three contractors so that all components of the grounds services (grass cutting, plantings, fertilization, and pest control) could be done by one contractor.  These bids will be submitted to the budget committee for consideration when preparing the 2006 budget.  Cost alone will not be the only factor in making the selection.  Those areas requiring attention of the current contractor are being done.

 

Childrenís Program:  Joan Golub

The objective was to get more families involved in the Club.  The initial reaction of those members contacted was that the Club was not conducive to children and childrenís activities.  Initially, a family movie night is planned with the first program to be in early September.  This program will be open to all homeowners in the Landings.  A number of other ideas and programs are being considered.

 

 

Fitness Center/Library:  Ralph Ricapito

A number of routine maintenance items were discussed, including reinstallation of the door knobs, painting the entry door and overall cleanliness.  At this time, a long range plan to upgrade or remodel the other rooms in the fitness center has not been established.

 

Facilities:   Bob Fernander 

No additional items to be reported.

 

 

OLD BUSINESS

Architectural Assistance: 

          (Copy of Report attached to these minutes filed in the Association's corporate minutes book as Exhibit D) 

Jack Jost presented the draft of a letter to Gary Hoyt which requests Mr. Hoyt provide the Club with a proposal to assist the Board of Directors in developing a plan to expand and/or update the fitness center.

 

NEW BUSINESS

The LRC personnel policy as provided to the Board will be implemented.

 

ADJOURNMENT

There being no further business, a motion was made and seconded by to adjourn. 

Each director present voted in favor of the motion.  Motion passed.

 

The meeting was adjourned at 3:38 PM.

 

Respectfully submitted,

 

 

 

Shirley N. Jones

Recording Secretary