THE LANDINGS RACQUET CLUB
MINUTES OF BOARD OF DIRECTORS MEETING
The meeting was called to order by President Bob Fernander at 2:03 p.m. in the Lakeside Club, at the Landings Racquet Club, Sarasota, Florida.
Present were Jere Berkey, Bob Fernander, Judy Greene, Jack Jost, Barbara Pendrell, Ralph Ricapito and Colin Wendel constituting a quorum. Also present was Kevin Richards, LRC Manager and Shirley Jones of CMI-Progressive Community Management, Inc.
The notice for the meeting was posted in accordance with Bylaws of the Association and requirements of Florida Statutes.
A motion made by Jack Jost and seconded by Ralph Ricapito to accept the minutes of the October 21, 2003 meeting of the Board of Directors. Each director present voted in favor of the motion. Motion passed.
Jere Berkey, Treasurer reported that the actual for the month of October is over budget by approximately $7,400, with the year to date approximately $941 under budget. The capital replacement fund has been over spent by $13,000 with $20,000 left in the Replacement Fund.
The interest rate now being paid by Premier Community Bank on the Money Market account is between .75% and .80%. Ralph Ricapito reported that Riverside Bank is paying 2.2% interest for personal accounts, but was not sure if that rate was applicable to business accounts.
In addition to the attached Managerís report a copy of which is attached , Kevin Richards reported:
1) All employees are trained to clean courts. All cleaning is done at 4:30 to 5:00 am so that courts are ready for play at 8:00 am.
2) A new pressure cleaner will need to be purchase in late December or early January.
A new aerobics instructor has been found, but she has been asked to pay for the time she uses the pool. Member representatives requested the Board of Directors to waive the fee. The Board of Directors made the decision about three years ago that any contractor who uses facilities to pay a nominal amount for that usage.
A motion made by Ralph Ricapito and seconded by Jack Jost to rescind the policy as now stated with regard to charges to contractors, with all charges to be handled by the Board of Directors on a case-by-case basis. Each director present voted in favor of the motion. Motion passed.
A member present expressed his issues and concerns regarding the limited pool access. He previously requested the 2 rung ladder be replaced with a 4 rung ladder and was to order to accomplish this the pool would have to be drained and refilled. He was then told that he should use the other side by the gate and has indicated his wheel chair is too wide to fit through. It was suggested the gates be removed, and Kevin indicated they are required by code. It was further suggested that the gates be opened at 7:30 pm and closed at 5:00 pm and that the latch be reconfigured for easier access and opening of the gate.
It was also suggested that the entire clubhouse/facility be reviewed for ease of access.
Ralph Ricapito commented on the condition of the pool chairs indicating many of them look dirty. Kevin responded by saying they have been cleaned but many of the stains will not come out though the staff has tried.
The railings going down the stairs need to be painted. Kevin will complete
Ben Main expressed his objection to the condition of the front entrance. He indicated there are chintz bugs in the grass, that the berm in the front may not recover, there are plantings which were not approved by the landscape committee and are wrong for the locations. All plantings are stressed. Kevin reminded the Board made a requested some years ago for assistance in the landscape area and that a committee should be set up. He also reminded the Board that the contract with Raul includes replacement of plants at no cost to the membership and that he does a great deal of work at no charge. Kevin also indicated that a landscape plan had been developed, but it was determined not to put that plan into effect until the planting season begins in late winter, early spring. It was suggested that the landscape committee work with the current landscape contractor to provide direction. Ben Main further requested the Board review proposal provided by Raber Landscape.
The Jazz by the Pool on November 16, 2003 was a success. There are expected to be 55 to 60 people for the Holiday Gala on December 7, 2003.
There is to be a meeting at 4:00 pm today regarding the Round Robin Tournament.
The wall by the treadmill has been repaired. The library is at its maximum capacity and new bookshelves will be purchased early in the new year.
Kevin is working on getting bids for the short fencing and painting of the light posts. It was suggested that rust proof paint be investigated for the painting of the fence and light posts. Changing of the light bulbs is underway. The tall fence will be completed next summer.
Temporary repairs were made to the pool heaters in late October. The permanent repairs will be completed November 18, 2003.
The current policies including expiration dates need to be reviewed.
There being no further business, the meeting was adjourned at 3:40 p.m.
Shirley N. Jones