THE LANDINGS RACQUET CLUB       

MINUTES OF BOARD OF DIRECTORS MEETING

NOVEMBER 20, 2006

 

 

CALL TO ORDER

The meeting was called to order by President Jack Jost at 1:40 pm in the Lakeside Room at the Landings Racquet Club, Sarasota, Florida.

 

DETERMINATION OF A QUORUM

At the outset of the meeting, a quorum consisting of Jere Berkey, Bonnie Dombrosky, Jack Jost and Marilyn Newman were present.  They were joined by Bob Fernander and Ralph Ricapito as the meeting progressed.  Absent was Gordon Garrett.  Also present was Kevin Lechlitner, LRC Manager.

 

CONFIRMATION OF PROPER MEETING NOTICE

The notice for the meeting was posted in accordance with By-laws of the Association and requirements of Florida Statutes.

 

APPROVAL OF MINUTES

A MOTION WAS MADE BY Bonnie Dombrosky and seconded by Marilyn Newman to approve the minutes of the October 17, 2006 meeting of the Board of Directors.  Each director present voted in favor of the motion.  Motion Passed.

 

TREASURER’S REPORT

October Financial Report

Actual Income through 10/30/06 is $351,676.73.  Actual Expenditures through the same period are $347,744.18.  Jere Berkey reports that he expects that Receipts will exceed Expenditures by $10,000 for the full fiscal year ending 12/31/06.  The Financial Report was accepted and will be filed for audit.  

 

Year-end Audit

Jere Berkey recommends approval of a contract with Cavanaugh and Co. to perform a year-end 2006 audit of the LRC books.   A MOTION WAS MADE BY Bonnie Dombrosky and seconded by Marilyn Newman to approve the contract with Cavanaugh.  Each director present voted in favor of the motion.  Motion Passed.

 

2007 Budget

The proposed budget for 2007 was reviewed.   Proposed Income and Expenses are $454,630 for the full fiscal year.  Dues required to achieve that income is $920 per membership unit.   A MOTION WAS MADE BY Marilyn Newman and seconded by Bonnie Dombrosky to approve the contract with Cavanaugh approve the 2007 budget as presented. Each director present voted in favor of the motion.  Motion Passed.

 

ANNUAL MEETING PLANNING

The annual meeting will be held on January 16th at 7:00 pm in the Lakeside Clubhouse.  The format and content of mailers to be sent to each member was reviewed and approved by the Board.  Jere Berkey advised that it is his intention to retire from the Board effective December 31, 2006.  The President extended his and the Board’s sincere appreciation for Jere’s five years of outstanding service as Treasurer of the organization.  The Board in discussing replacement candidates for Jere, agreed that Jerry Welch was well qualified and confirmed that he was willing to serve.  A MOTION WAS MADE BY Bob Fernander and seconded by Ralph Ricapito to appoint Jerry Welch to fill the one year left on Jere Berkey’s term and to appoint him as Treasurer of the Landings Racquet Club effective January 1, 2007   Each director present voted in favor of the motion.  Motion Passed.

 

MANAGERS REPORT

Kevin Lechlitner’s Managers report is attached to these minutes and is made a part thereof as Exhibit A.

 

COMMITTEE REPORTS

Tennis Lou Furlong reported that the Senior and Super Senior Father and Son tournaments were hugely successful and thanked Robbie Salum for his excellent work as Tournament Director.  Thanks were also extended to Kevin Lechlitner and all of his Staff and to Ralph and Dee Ricapito and their volunteer team for their outstanding contributions to the success of the event.

 

Social Program Marilyn Newman reported that the Holiday Gala work committee was in place and everything seems to be in place for an excellent party on Sunday, December 10th at 6:30 pm.

 

Landscape/Irrigation Ben Mayne, Merle Raber and Kevin Lechlitner will get together to agree on a plan for upgrading the landscaping around the pool and tennis courts. Merle will price out the plan and Ben will bring the recommended action to the Board for the Board’s consideration and action.

 

OLD BUSINESS

  1. The Tennis Committee previously recommended that the Board consider possibilities to induce new members from within the Landings community to join the Club.  After much discussion at this and prior meetings, a MOTION WAS MADE BY Ralph Ricapito and seconded by Jere Berkey to offer membership to up to 25 eligible Landings residents for an initial fee of $2,500.  The initiation fee can be paid by the new member at the rate of $500 in the first year and $1,000 in each of the subsequent two years.   Annual dues would be the same as that for other Club members but would be prorated during the first year based on the date the membership was acquired.   The membership would be non-transferable until paid in full.  Each director present voted in favor of the motion.  Motion Passed.

  2. Petty Cash Procedures will be written out and submitted to the Board for its review and approval.  Kevin Lechlitner will work with Shirley Jones to make this happen.

 

ADJOURNMENT

There being no further business, a motion was made and seconded to adjourn.  Each director present voted in favor of the motion.  Motion Passed.  Meeting Adjourned.

 

Jack L. Jost, President

(Writing in Shirley Jones absence)