THE LANDINGS RACQUET CLUB

MINUTES OF BOARD OF DIRECTORS MEETING

August 15, 2006

 

 

CALL TO ORDER       

The meeting was called to order by President Jack Jost at 1:30 p.m. in the Lakeside Room, at the Landings Racquet Club, Sarasota, Florida.

 

DETERMINATION OF A QUORUM

Present were Jere Berkey, Bonnie Dombrosky, Bob Fernander, Gordon Garrett, Jack Jost,  and Marilyn Newman constituting a quorum.  Absent were Bob Fernader and Ralph Ricapito. Also present were Kevin Lechlitner, LRC Manager and Shirley Jones of Progressive Community Management, Inc. (PCM).

 

CONFIRMATION OF PROPER MEETING NOTICE

The notice for the meeting was posted in accordance with Bylaws of the Association and requirements of Florida Statutes.

 

APPROVAL OF MINUTES

Page two line 49 change “project” to “protect”.

A motion was made by Bonnie Dombrosky and seconded by Jere Berkey to accept the minutes of the July 18, 2006 meeting of the Board of Directors as amended.

Each director present voted in favor of the motion.  Motion passed.

 

TREASURER’S REPORT 

For the period ending June 30, 2006 we are about $6,000 ahead of budget on income due to having received $10,000  in initiation fees.  Overall we are very close to on budget for year to date.

Certain items are over budget: electric due to seasonal variances; telephone due to change in DSL Line; and postage and printing due to additional mailing for Learning Group and about the insurance issue.

As we are currently “self insured for wind” consideration should be given to moving the budget excess into the insurance fund.  Decision will be deferred until year end.

 

MANAGERS REPORT   (Kevin Lechlitner)

(copy of report attached to these minutes and made a part thereof as exhibit A)

 

Committee Reports

 

Tennis   (Lou Furlong)

(copy of report attached to these minutes and made a part thereof as exhibit A)

Consideration should be given to establishing a Tennis Tournament Committee to assist in the coordination of the Senior Father/Son and Super-Senior Father/Son Championships.

Suggested that Kevin and Norm get together to work up some ideas on setting up a Web page and improving communication.

 

Pool and Spa 

Consider hiring a full time pool monitor.  All issues regarding conduct of members and guest should be brought to the attention of either Kevin or Bill.  Kevin will include reminders regarding member and guest conduct in his next article for the Eagle.

All controls and temperatures are working fine.  Kevin is looking into alternatives to the current timer, such as a fifteen minute switch, to help eliminate the improper usage of the current timer.

 

Social Program 

There is no plan for a Labor Day function. 

 

Landscape / Irrigation 

Nothing to report

 

Fitness Center/Library   (Bonnie Dombrosky)

The new dumbbell rack has been ordered.  Temperature in the fitness center should be left at 67 degrees.  The new balancing balls have been purchased.

 

OLD BUSINESS

 

Expansion Plans

Building plans requested by Gary Hoyt have been received and are waiting for Gary to pick up.

 

Court Maintenance Contract

Patrick Boderick was given a two year contract to do court maintenance which included specific duties to be completed on a monthly basis and one major maintenance project each year which was typically done in October.  The duties were designed to keep the courts in good playing condition.  Bill Woodward and Shane Costa expressed dissatisfaction with the quality of the work that was being done. 

Patrick was notified that if specific contract deficiencies were not corrected within 10 days, we would terminate his contract.  The deficiencies were not corrected and we chose to terminate his contract.  Patrick claims that we still owe him $2,800 for the major work completed in February and the remainder of his contract which is valued at $9,955.  He was offered $3,000 and the offer to continue to use his firm for major court maintenance. Patrick indicated he would accept a buy out of $5,000.  We countered with $4,000 and that offer was rejected by Patrick.  We have determined this is not an acceptable solution and the Board has given its support to Kevin in the decision to stick with our latest offer of $4,000.

 

Club Pro’s Contract

The new contract with Robert Salum, Club Pro, was presented.  Fees detailed in the contract will become effective October 1, 2006.   The $5.00 additional fee to non-members will be split 50/50 between Robbie and the Club.    Samantha works for Robbie under his contract.

There still a tremendous issue regarding the cardio tennis and its disruption of the other members of the club.  This issue needs further discussion. 

A motion was made by Jere Berkey and seconded by Gordon Garrett to approve the contract with Robbie Salum as presented with one change to the fee structure.

Each director present voted in favor of the motion.  Motion passed.

 

Wind Insurance

Nothing new to report at this time.

 

Accounting Issues

Jere Berkey, Kevin Lechlitner and Shirley Jones will get together to review the petty cash procedure and revise as deemed appropriate.

 

OPEN FORUM OF MEMBERS

Joel reported that he specifically asked for a court assignment away from the cardio tennis or clinics due to the fact that the noise and activity is distracting.  Sam has made every attempt to keep the noise level down and be less disruptive to the other players.


 

 

ADJOURNMENT

There being no further business, a motion was made by Gordon Garrett and seconded  by Bonnie Dombrosky to adjourn. 

Each director present voted in favor of the motion.  Motion passed.

 

The meeting was adjourned at 2:47 PM.

 

Respectfully submitted,

 

 

 

Shirley N. Jones

Recording Secretary