THE LANDINGS RACQUET CLUB
MINUTES OF BOARD OF DIRECTORS MEETING
JANUARY 20, 2004
CALL TO ORDER
The meeting was called to order by President Bob Fernander at 2:00 PM in the Lakeside Club, at the Landings Racquet Club, Sarasota, Florida.
DETERMINATION OF A QUORUM
Present were Jere Berkey, Bob Fernander, Judy Greene, Barbara Pendrell, Ralph Ricapito and Colin Wendel constituting a quorum. Absent was Jack Jost. Also present were Kevin Richards, LRC Manager and Shirley Jones of CMI-Progressive Community Management, Inc.
CONFIRMATION OF PROPER MEETING NOTICE
The notice for the meeting was posted in accordance with the Bylaws of the Association and requirements of Florida Statutes.
APPROVAL OF MINUTES
A motion was made by Ralph Ricapito and seconded Colin Wendel by to accept the minutes of the December 16, 2003 meeting of the Board of Directors as corrected:
Page 1, Line 27 Changed operations to operating expenses
Page 1, Line 58 delete the duplication of “attached”
Page 2, Line 5 delete “instituted and since it has remained working and replace with “completed”
Each director present voted in favor of the motion. Motion passed.
Jere Berkey, Treasurer, reported that for the year ended 12/31/2003 the expenses were kept in line with the budget, with the result being approximately $3,000 excess of revenues over expenditures. The biggest fluctuation in income was due to lower initiation fees and much lower interest rates on deposited funds. The Replacement Fund has been over spent by $13,000.
For the year 2004, $53,700 will be added to the Replacement Fund. a portion of which is due to early collections of $16,000 for fencing and lighting.
In reviewing the history back to 1994, approximately $100,000 has been spent for capital improvements. As the facility ages, it will take more time, money and resources to maintain the facility. Ongoing maintenance will add to the life expectancy of the facility.
In addition to the Manager’s report (Copy of Report attached to these minutes filed in the Association's corporate minutes book as Exhibit A.) Kevin Richards reported:
1) Court work is going along fine.
2) Kevin invited members of the Board to inspect the work being done on the fences.
3) The Board approved the expenditure of $2,300 +/- for the painting of the light posts.
4) The handrail painting will be completed within the next week.
5) Additional proxies for the Annual Meeting were received. The count at this time is up to 200.
6) The Board suggested that after the formal De-fib and CPR classes that someone give an informal demonstration on the usage of the equipment.
Pool and Spa: After numerous heater breakdowns, Kevin Richards has fired Symbiont Services and hired a new company. Only $5,000 of the final payment of $7,000 has been made to Symbiont, with $2,000 being held to assure the serving of the third heater, which is still under warranty. It was noted that when the heaters have been working they have maintained the pool temperature well.
Landscaping: Removal of old plantings has begun. Some of the larger plantings have been done with most new plantings to be done in late February to early March once the danger of low temperatures is past. Ben Mayne is working on obtaining bids for four companies on the lighting and will provide that information to the Board.
Tennis: The Committee Chairperson, Lou Furlong, submitted the committee’s report (Copy of Report attached to these minutes filed in the Association's corporate minutes book as Exhibit B.) He also provided a survey to be included in the next mailing to members. (Copy of Report attached to these minutes filed in the Association's corporate minutes book as Exhibit C.) Members of the Board requested clarification of several items:
With regard Item #1(d): What would be the time frame? Would the supervisor be certified? The Board requested that the Pool Committee be involved in working on that activity.
With regard to Item #4(b): No date has been set for this demo.
With regard to Item #7(a): What time will the bus leave?
Fitness Center and Library: It was reported that there are light fixtures and one stepper not working. In the alcove by the door, an area to store the exercise mats is being developed. Two new shelves have been added and are filling up fast. The staff cleans the machines three to four times a week.
Handicap Pool Ladder: A letter was sent to Mr. Querforth informing him that the Board addressed his concerns, and since the Club is in compliance with the regulations, they have determined that the cost to install the ladder would be prohibitive.
There was a review of items to be covered at the annual meeting:
Pool heaters were installed during 2003.
Major landscaping expenditures will be coming in 2004.
Reading of the proposed amendment and call for a vote.
Introduction of the Board of Directors.
Announcement of no need for an election as there were no intents received, so the Board will stand as it is now.
There being no further business, the meeting was adjourned at 2:55 p.m.
Shirley N. Jones, CMCA©