The Landings Management Association, Inc.

Minutes of the Board of Directors Meeting

November 3, 2005


Call to Order

The meeting was called to order by Bob Capo at 7:00 PM at the Landings Racquet Club, 5350 Landings Boulevard, Sarasota, Florida.


Determination of Quorum

Present were Bob Capo, Don Smally, Ted Humphrey, Ray Rakoff, Cliff Truitt, Dee Ricapito, John Newcomer, and Fred Stanyer constituting a quorum.  Jerry McFadden was absent.  Also present were Jim Faix and George Neil of Argus Property Management, Inc. and 20 members.


Confirmation of Proper Meeting Notice

The notice was posted in accordance with the Bylaws of the Association and requirements of Florida Statutes.


Appointment of Acting Secretary

A motion was made and second to appoint Jim Faix as Acting Secretary for the meeting.

The motion passed unanimously.


Approval of Minutes of September 1, 2005 Board Meeting


A motion was made by Don Smally, second by Bob Capo to approve the minutes of October 6, 2005.

The motion passed unanimously.


Special Assessment

A discussion took place regarding the proposed purchase of new laser bar code readers, camera upgrades etc.  Mr. Tracy Bland was introduced from Secure Access, Inc. to describe how the laser bar code system would operate.  The floor was open to discussion and questions and answers.


A motion was made by John Newcomer, second by Bob Capo to accept the written proposals dated August 4 and August 16, 2005 by Secure Access of Sarasota in the cumulative amount of $52,500 for the installation, including all materials and equipment, at all Landings gates of a new bar code automatic reading system, with written warranties, and the installation of new upgraded vehicle tag ID cameras with digital recording equipment and cellular notification camera with power pack, adapters and housings.  (A copy of the Secure Access proposals mentioned above are attached hereto and made a part of these minutes as Exhibit A).

The motion passed unanimously.


A motion was made by Bob Capo, second by John Newcomer to levy a special assessment in the amount of $52,500, due now, and payable on January 1, 2006.

The motion passed unanimously.


2006 Budget

The Board discussed a final draft of the 2006 budget.  The floor was open to discussion to the presidents or representatives of the associations within The Landings.  Represented were Stan Williams of the Landings HOA, Rudy Blohn of Landings South II, Eli Chatson of Bayview, Jerry Berke of Eagles Point I, Truman Menefee of Villas of Eagles Point, Paul Perrot of Eagles Point III, Bob Windom of Eagles Point IV, and Bob Capo of Landings South VI.


Jack Jost and Larry Flemming addressed the Board with their proposal to enhance the Landings “Eagle Nest Area”.  They requested that the Board seek a legal opinion the Associations right to use this area, for the Board to develop a plan for this area to eliminate the non-native trees and plants and replace them with native species, and to include a line item in the 2006 budget with funds to maintain the new vegetation. (A copy of this plan is attached hereto and made a part of these minutes as Exhibit B).


After discussion, the Board reduced the Landscaping line item by $1,500 and created a new line item called Eagle Nest Area and funding that line item by $1,500.

A motion was made by Don Smally, second by Ted Humphrey to approve the 2006 budget with the changes mentioned above. (A copy of the approved 2006 budget is attached hereto and made a part of these minutes as Exhibit C).

The motion passed unanimously.


President’s Report

Bob Capo reported that the Longboat Observer delivered their paper to all addresses within The Landings without authorization.  He called the circulation manager to discontinue this practice.  They would only be able to deliver their paper only to those who have a subscription to the newspaper.


Treasurer’s Report

Discussed earlier with the 2006 budget.


Landscaping Committee

Fred Stanyer reported that the new fall flowers have been installed.


Roads and Drainage Committee

Don Smally reported that he has the contract available for Minder and Associates to begin the engineering work on this year’s road project.


A motion was made by Don Smally, second by Bob Capo to engage Minder and Associates for $39,182 for engineering work to be done on Landings Blvd. From Heron Way to Eagles Point. (A copy of the Minder and Associates proposal is attached hereto and made a part of these minutes as Exhibit D).

The motion passed unanimously.


Lakes Committee

Bob Capo reported for Jerry McFadden that fountain repairs have been completed in Lake 7.


Nature Trail Committee

No Report.


Public Relations Committee

Dee Ricapito reported that there will be a party for all of the new comers at the Landings Racquet Club on January 31, 2006 and will be half funded by the Racquet Club and half by LMA.


Mrs. Ricapito also reported that Dick Graham, a former treasurer of LMA had passed away on November 2, 2005.


Old Business



New Business




The meeting was adjourned at 9:25 PM.  The next meeting is scheduled for December 1, 2005.


Respectfully submitted,



James M. Faix, Acting Secretary