The Landings Management Association, Inc.

Minutes of the Board of Directors Meeting

August 5,  2004

 Call to Order

Bob Capo called the meeting to order at 7:00 PM at the Landings Racquet Club, 5350 Landings Boulevard, Sarasota, Florida.

 Determination of Quorum

Present were Bob Capo, Laurence Spelman, Fred Stanyer, Ted Humphrey, Ray Rakoff, Jerry McFadden, Cliff Truitt, and Dolores Ricapito, constituting a quorum.  Also present were Fritz Drybrough and Irwin Starr of The Landings, and Ken Evans of Argus Property Management, Inc.

 Confirmation of Proper Meeting Notice

The notice was posted in accordance with the Bylaws of the Association and requirements of Florida Statutes.

 Approval of Minutes of June 3, 2004 Board Meeting

Larry Spelman made a motion, second by Ted Humphrey, to approve the minutes, as written.  The motion passed unanimously.

 Lighting Report

Fritz Drybrough presented a detailed report of completed and planned work on the “Island Lighting System”. (A copy of his report is attached and made a part of these minutes as Exhibit A.)  He also presented a proposal from Graham Electric Contractors, Inc. for the furnishing of materials, labor, and services necessary to complete the installation of light poles, heads, conduit, and concrete.  (A copy of this proposal is attached and made a part of these minutes as Exhibit B.)  Larry Spelman made a motion, second by Ted Humphrey, to accept the proposal as is and have Bob Capo sign off on the completed work.  The motion passed unanimously.  The Board also gave the “go ahead” for the Flickerfield lighting improvements. 

 President’s Report

President Bob Capo and Fred Stanyer researched and priced new lettering options for The Landings signs.  They proposed that the best product to use would be 12” Bronze (brown) capital letters made of a high grade plastic.  The letters would be mounted away from the surface (raised) and would cover an area more than 9’ in length.  Signs-In-One-Day has quoted a cost of approximately $1,480 for the letter installation, plus another $320 for the Eagle.  Larry Spelman made a motion, second by Dolores Ricapito, that the Board approves the purchase of this sign for The Landings, in accordance with the proposal, not to exceed $2,000.  The motion passed unanimously.

 The President updated the Board on the billing of four (4) members for past assessments not collected on their half lots.  These members own 1 ˝ lots each, but were previously assessed for only 1 lot each.

 Bob Capo mentioned that both sides of the main gate wall and Starling Drive wall have been pressure cleaned.  We now need to do the wall area behind the homeowner’s section.  Before this can be done the homeowner’s need to help get the wall ready by removing vines, etc. from the wall.

 Mr. Capo suggested the County be contacted in regards to the repainting of street lines going from the gates out to Tamiami Trail.

 Prospective vendors for the striping of the new pavement in The Landings should be referred to Bob Capo and Ray Rakoff, for their input.  A suggestion was also made to put white lines at the stop signs, especially at the intersection of Landings Blvd. and Kestral Pkwy North.

 Ned Ciccolini is storing things inside and outside of the North Gate House.  Comments have been made about the untidy appearance as you drive by the gatehouse and look in.  Estimates should be obtained for the installation of film on the gatehouse windows, if it has been determined that such an installation would not affect or otherwise interfere with the performance of the gate antennas.

 Treasurer’s Report

The Financial Statement for July was handed out to Board members just before the meeting today.  Ted Humphrey noted that at the end of June we were down about $6-7,000.  By the end of July most of that has been made up.  Ted noted that Security at the Main Gate and the Roving Patrol are going over budget.  He also filled the Board in on a payment adjustment made to Landings Carriagehouse I, due to Dr. Simmons making his LCHI assessment payment to the LMA account by mistake.

 Manager’s Report

The manager’s report was presented at this time.  (A copy is attached and made a part of these minutes as Exhibit C.)

 Safety and Security Report

Ray Rakoff stated that street parking is a current problem.  The Guards are leaving notes on improperly parked vehicles, with no results.  Several options for dealing with the problem were discussed.  Larry Spelman recommended citations for a hearing be sent to those members failing to ensure that their guests obey the rules governing parking.  After more discussion, the Board decided to monitor the situation more closely.  Ray says that everything else is normal.

 Landscape Report

Fred Stanyer voiced his concerns regarding irrigation.  We should check into our water supply.  He also mentioned that the wing walls need to be painted.  Fred also laid out his recommendations for the landscaping of the entrance walls.

 Roads and Drainage Report

No Report

 Lakes Committee

No Report

 Nature Trail Committee

No Report

 Public Relations Report

Dolores Ricapito discussed the deplorable condition of the dumpsters in the back lot of the shopping center, close to the Main Gate.  Along with the stench, there is a problem with rats and raccoons feeding from the waste containers.  Fred mentioned that tall cedar trees could be planted across that area to offer a shield.  Ted Humphrey suggested we discuss the issue with the shopping center’s property manager.  Perhaps they could move the dumpsters to a less visible area or provide a cover/enclosure for them.

 Dee remarked that the signage at Starling Drive and Landings Blvd. is looking bad.  The letters are peeling off.  The maintenance man will be asked to repair the sign.

 Ms. Ricapito asked why there has been no action taken yet by the Villas at Eagles Point to remedy the landscaping situation near the Marina.  Bob Capo informed the Board that VEP has passed a special assessment to re-do the landscaping in that area and is now waiting for Truman Menefee to return from vacation to supervise the project.

 Old Business


 New Business

Fred Stanyer requested LMA Association rules information for pick up trucks.  He was referred back to Landings Carriagehouse II Association for their rules and regulations regarding vehicles.


At 8:36 P.M. Ted Humphrey made a motion, second by Larry Spelman, to adjourn the meeting.  The motion passed unanimously.   The next meeting is scheduled for September 2, 2004.


Respectfully Submitted,

Ken Evans, Acting Secretary